Pre-Race Set Up
Setting up a water stop involves moving a lot of supplies around: tables, water bottles, sanitation equipment, cardboard garbage bins, rakes, cups and cup dividers, PowerAde mix, and more are all dropped off in a central location before the volunteers arrive.
When we get to work, some volunteers move and set up tables, others use wagons to distribute packs of water, while others work on sanitizing the tables and setting up the cups, and another team works on mixing and distributing PowerAde. While we had some rain during set up (and the race), we were lucky that there was no wind. Wind poses a big challenge when setting up the cups!
For this race, we didn't have enough time to set up all of the water and PowerAde cups that were on our plan; in the end we were missing a couple of layers of water or PowerAde cups by the time runners started coming through. Luckily, though the weather was warmer than ideal, the plan called for extra cups that were not needed in the end, so we could serve all runners who came through.
In previous races, we've been done with our set up before the runners come through, leaving time for all of the volunteers to take a little break, drink some water and have a snack and/or visit the restroom before the real work begins. Before runners came through for the 2019 Princess half marathon, we were very close to a character stop and even had a chance to get our photo taken with the villains before handing out water to runners.